The Tech Effect: What Software Makes Businesses More Efficient?

Share via
The Tech Effect: What Software Makes Businesses More Efficient?

Running a small business is hard work, and unlike much larger corporations, you likely have to balance a variety of responsibilities without the option to delegate tasks to a large, specialized staff. This concentration of responsibilities means that having the right tools to complete tasks easily and efficiently is all the more important – but does your business have the technology it needs to succeed?

While different businesses will, of course, benefit from different programs, you’ll quickly find that making smart tech investments can be transformative for your small business.

The Basics: Where To Start

When we talk about the software that businesses need to operate efficiently, we often jump right to the more complex, specialized tools, but we can’t overlook the basics. For example, choosing the right basic mail and messaging programs will significantly influence how smoothly your business’s daily operations run. You want to choose platforms that allow you to customize and compartmentalize different conversations and threads. People overlook the importance of evaluating these options and instead often choose whatever is most convenient, but you’ll regret not choosing carefully later.

Project Management Software: The Central Hub

No matter what industry you’re in, a project management program is a must have. Even if you’re running a solo operation or working as a freelancer, using project management software will help organize tasks, ensure you meet deadlines, and even manage your billing. What’s more, as your business grows, you may find you get to a place where you want to hire a project management specialist who can further help streamline tasks through this system.

Better Booking: Automated And Online

Do you run a business that involves making a substantial number of appointments, over and above the standard in-house meetings? If so, using an online booking system could make your business more efficient by automating the basic booking process, preventing appointment conflicts, and even minimizing no-shows. Online booking programs can easily ensure that clients receive reminder emails or texts, taking that task off of your busy agenda.

Speech Recognition: Gather More Info

Speech recognition programs are increasingly popular as technology advances and at the heart of its power is its ease of use. These programs make it easier to accurately document more information more quickly than you could by typing and specialized software ensures that your notes reflect the language of your industry. For example, Dragon Medical One tackles medical terminology with ease, whereas many other programs would make a mess of these technical words and phrases in the manner of autocorrect. Other industry programs can handle engineering terms or scientific content – it’s all about choosing a program designed for our field.

Inventory Management: Making Sales Smoother

If your business deals in material goods, then managing your inventory is a critical part of your operations, but old-fashioned methods are time consuming and often inaccurate. Today’s dynamic inventory management systems, on the other hand, can be revelatory for small businesses. Integrating elements like supply chain management and sales and operations planning, these programs also reduce waste, prevent gaps in supply or overstock, and much more.

While efficiency-focused programs obviously need human oversight, they substantially reduce workload for small businesses and enable your actual staff to focus on the work that matters and that requires nimble, innovative thinking. That’s beneficial for any business, but when you’re dealing with extremely limited staffing, you need all of those great minds focused on your ultimate goals – and not on making appointment reminder phone calls.

Modern technology makes that possible, but first you need to make the right tech investments. Like anything else, efficiency starts with an intention. How will you make it a reality for your business?

Share via
Anna is the founder and CEO of Johansson Consulting where she works with businesses to create marketing and PR campaigns.