Moving your office can be just as big of an ordeal as relocating your home. Without the right planning and organization, your office move could quickly become a mess that leaves your company in the lurch. A smooth transition into your new office space is possible with your staff’s help, the right plan, and cooperation.
Most companies don’t have the time to shut down operations for the time it takes to make a full office move. Packing boxes, organizing your IT team, and organizing staff can be overwhelming to try to make your move run smoothly.
Most offices have to think about moving large office furniture, dealing with complex electronics and servers and files from multiple offices. Once you hire an expert moving company like Move Central, it’s time to figure out the rest of the logistics of your move. Let’s look at a few tips that will help your company move run smoothly.
An office move takes careful planning. You don’t want to be scrambling at the last minute trying to pack up all your business essentials. Delegating different duties to your employees can help to get things done in an orderly and timely fashion. Careful planning and packing will make your unpacking duties run smoothly without having to try to find what you need within dozens of different crates and boxes. Creating a floorplan for your new space can help your movers and organizers to estimate their space and needs for your new setup.
Before you choose a moving company for your relocation, you need to do your research. Not all moving companies are equipped to help with an office move. Companies often have delicate electronics, including many computer systems and servers that need special care. An online search can help you determine which companies specialize in business moves. Discuss your plan with a full-service moving company to ensure that they know what needs to be done for a successful move. Request a quote from at least three different moving companies before you make your decision.
An office move is a huge responsibility which will go more smoothly if you divide up the tasks. Create a moving team that can handle a number of different logistical issues so that you won’t be overwhelmed. Workers should be responsible for packing up their workspace with the exemption of their computer systems making sure to label their boxes clearly.
Organize Your IT Department
Moving your company will entail getting your IT department organized. Disconnecting and reconnecting all of your computer systems and servers is an intricate process. Meet with your IT team to discuss the logistics of the move so that you can get back online as quickly as possible following your move.
When your company moves, you will need to let your customers and government bodies know where they can find you. Articles of Incorporation, registrations, and permits may need to be changed with your updated address. Including a moving announcement in your marketing and advertising campaign will help you notify potential and existing clients about your move.
Moving to a new office space can be an exciting and overwhelming change. With the right advance planning, coordinating a team effort, and finding a professional moving company to help you with the physical move, you can get your company settled in your new space with success.