Time Clock Software Is More User-Friendly Than Ever

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Image courtesy of Pixabay.

In a world where business and technology have formed a symbiotic relationship, it’s never been more important to have a good handle on the latest devices and applications. But, with new tech coming out so frequently, it can be difficult to stay up-to-date with everything that’s being released. While some forms of business technology are inherently more complex than others, user-friendliness is a vital characteristic of any successful software—as is, of course, effectiveness.

Time clock software is becoming increasingly popular among companies of every size and industry. An administrative solution that’s designed to make life as an employer a little easier, time clock software is, at its core, centered around convenience and accessibility. Over the years that it’s been building up its reputation, in addition to becoming more prominent, time clock software has also evolved to be more flexible, versatile, and user-friendly. Keep reading to see what we mean.

Introducing the Most Modern Form of Timekeeping

Before we get any further, let’s take a second to break down what, exactly, time clock software really is. Basically, time clock software is exactly what it sounds like: a virtual means of tracking employee time on the clock. Using cloud-based technology, time clock software allows employees to punch in to and out from a shift through any Internet-connected device, whether that be a desktop, laptop, smartphone, or tablet.

Because the process of clocking in and out is entirely digitized, timeclock software not only expedites employees getting started at work, but it also heightens the accuracy of your timesheets, meaning that no one has to worry about whether they’re getting paid the correct amount. Additionally, time clock software also maximizes security, limiting opportunities for time theft and other workplace dishonesty.

The flexible nature of time clock software means that employers are able to customize the software in order to suit their individual business needs. For example, most software providers offer multiple login options in regard to how employees clock in and out, and these options range from entering a basic username-and-password combination to taking a web-cam photo to be verified using facial recognition.

Does converting to time clock software mean that employees can clock in and out from anywhere? The answer is yes and no—it’s up to you! If you have remote employees, then you can personalize your settings to allow them to access the time clock outside of work. But, you can also set IP locks and geofences on an employee-by-employee basis so that non-remote employees can only punch in and out from certain locations. Image courtesy of Pixabay.

But, Is Time Clock Software Hard to Use?

If you’re not much of a tech enthusiast, then you might be worried that time clock software will be too difficult to use. Luckily, this is a fear that most time clock software providers are very conscious of—which has resulted in many of them prioritizing the user-friendliness of their software. While the software itself might utilize some pretty advanced technology in order to create a high-functioning product, the user-interface portion of time clock software is incredibly straightforward. From easy-to-navigate web portals to convenience-oriented apps, time clock software is an efficient tool that’s super intuitive, meaning that neither employers nor employees should feel intimidated by it.

That being said, if you’re not convinced that you can master time clock software without a little extra help, most providers are happy to provide additional instruction when it comes to setting up and implementing their software. Of course, exceptional customer service is never something that you should take for granted, and you should definitely check the provider’s reviews and client testimonials to ensure that you’ve made the right choice.

Additional Features That Take Time Clock Software to the Next Level

Like we mentioned earlier, versatility is quickly becoming a leading benefit of time clock software. Additional features and extended capabilities have allowed the software to surpass the basic abilities of a time clock, making it a diverse tool that does far more than simply record your employees’ hours.


Administrative taskwork—like tracking time and attendance—can, unfortunately, take up a lot of time. And, while you can’t get rid of these responsibilities, there are ways to streamline them and make them as painless as possible. Scheduling is another logistic that can feel more a hassle than anything else, which is why many time clock software providers have started offering a scheduling tool to go with their platform.

Drag-and-drop functionality, color-coding, and instant sharing are just a few aspects of employee scheduling software that will save you some headaches when making your weekly schedule. Image courtesy of Pixabay.

Job Codes

Have you ever wondered how your company’s time really breaks down? With time clock software, you can create and assign job codes to see how much time employees are spending on individual jobs, projects, and assignments. In addition to improving your time management, this will also allow you to reevaluate your company’s workflow as a whole and optimize the use of your time overall.

Easy Integration

While it’s true that a single business tech tool can save you a significant amount of time and money, you never want to stop at “good enough”—meaning that you want software that can work in coordination with your other online programs. Integrating your time clock software with the software that you use to do payroll, billing, invoicing, and other administrative tasks doesn’t just make your life easier; it also prevents costly errors from occurring and enables you to get more down at a faster rate.

Time to Make a Change

Time clock software is quickly becoming the new normal when it comes to timekeeping in the modern-day world of business. And, while the perks might start with convenience, as you can see, they certainly don’t end there. If you don’t have time clock software yet, you’re missing out on the abundant advantages that it brings with it to the workplace, and you might even be losing money by continuing to use an outdated system. But, don’t take our word for it—see for yourself how much you have to gain from time clock software when you join the countless companies who have already made the switch. Start researching time clock software providers today!

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John is a serial entrepreneur and writer who is passionate about helping small businesses launch and grow. His work has been featured in Huffington Post, Entrepreneur, and Forbes.