Businesses have always monitored and supervised employees in some form or other – a task that usually falls to managers. To achieve that goal in a more modern context, many businesses are turning to monitoring software that lets them track their employees’ work activities on computers and the internet.
By using monitoring software such as WorkExaminer, you can find out exactly what your employees are doing on the computer during working hours. That can be a lot more helpful for a business than you may realize, for a number of different reasons:
Prevent time being wasted online or on social media
One of the main reasons why monitoring software can help a business is the simple fact that it can stem time wastage. The temptation to idly browse internet websites or check social media feeds can be strong, but if employees know their usage is being monitored it is less likely to happen.
Informing employees how WorkExaminer is being used to track internet usage can act as a preventive measure in itself, or it can be used to filter out certain sites. On top of that if excessive time is being wasted, it can be identified and action can be taken.
Maximize productivity levels
Aside from preventing time wastage, monitoring software can help to maximize productivity levels on the whole. To be more specific, it can help to ensure that employees are spending their working hours on the tasks that they are supposed to be performing.
In part this can be achieved by tracking software usage using WorkExaminer, as well as its ability to track idle time and provide regular reports. The reports can then be correlated with the performance of employees to determine whether or not productivity can be improved.
Protect critical data and private information
The last thing any business would want is for its competitors to obtain critical data or private information pertaining to its business activities, future plans, or strategies. By using monitoring software it is possible to identify any potential information leaks, and stop them.
There are a number of tools in WorkExaminer that can help to track and potential leaks. In particular it can capture and save email messages sent via various clients, record keystrokes, and store instant messages so that they can be searched by keyword to identify how information is getting out.
The data that monitoring software provides can not only boost productivity, but also be used to manage employees more effectively and improve efficiency when performing certain tasks. By correlating the data on usage and performance businesses should be able to optimize work performance levels.
Needless to say the exact manner in which this can be accomplished will vary depending on the business in question. The reports that WorkExaminer generates will need to be evaluated alongside performance reports to determine areas that can be improved or made more efficient.
As you can see there are several strong reasons why software monitoring can help a business. The benefits that it provides in helping to supervise and monitor employees’ actions could make a world of difference – if utilized properly from the get go.
Keep in mind that as much as software monitoring can be beneficial, the manner in which it is used is crucial from both a legal and ethical standpoint. With the right approach your business should be able to benefit from software monitoring, however with the wrong approach it could open up a can of worms. Suffice to say you should ensure that you use it carefully, and for the right reasons.